Safety, cleanliness, and comfort are among the highest concerns for everyone here at Hotel Biba. With this in mind, the property has specifically invested a number of resources to allow for a pleasant on-site and digital experience. With this in mind, specific rules on the property are required to be follow to ensure everyone is providing and allocating for a safe and clean environment.

For detailed regulations, restrictions and related data, please view the information provided below

(to download or view alternative forms of this documentation/notice, please scroll below or click here).

1. INTERPRETATION
1.1 In these General Terms of Business, the following words shall mean:-

Hotel – Hotel Biba;

Client – the person, firm or company making a booking or staying at the Hotel;

2. APPLICATION OF TERMS
2.1 These terms apply to all bookings to the exclusion of all other terms and conditions except to the extent that specific terms apply for a particular booking and have been signed in writing by an Authorised Representative of the Company.

2.2 Confirmation of a booking by the Client is deemed acceptance of these terms.

2.3 The term Client and Guest shall be used interchangeably in the Terms of Business and reference to any one of them shall be deemed to include reference to the other.

3. PRICES
3.1 The Hotel reserves the right to alter prices for any reason up to the date of booking or up to 12 weeks prior to arrival, whichever is the later.

3.2 After such dates, prices may only be altered to reflect a change in the rate of VAT or for any other reason outside of the control of the Hotel, in which case the changes will be notified to the Client. In the latter event, the Client may cancel the booking without cost.

4. AVAILABILITY
4.1 All rooms and prices offered by the Hotel are subject to availability and the discretion of the Hotel Manager.

4.2 Limited numbers of suitable rooms may be allocated to individual rates, packages or promotions and, when these allocations are taken up, remaining available rooms may be offered to the Client at a higher price where the Client requires such rooms.

5. BOOKINGS
5.1 Bookings must be guaranteed for the first night’s accommodation by a major credit or debit card, by payment of a deposit or by agreement in writing with a company, travel agent or hotel booking agency. At the discretion of the Hotel, full prepayment may be required. At least 3 working days are required to process credit and debit card payments and 5 working days to process cheque payments.

6. ARRIVAL AND DEPARTURE
6.1 Bedrooms are usually available from 2 PM local time on the day of arrival. However, the Hotel is not in any way obliged to make bedrooms available to Clients at this time.

6.2 Departure is by 11 am local time. Failure to check out by 11 am local time will entitle the Hotel to charge an additional fee; we kindly ask all guests to please let us know if they require additional time.

6.3 Where possible, at times of high demand when bedrooms are not available at the check-in time, Clients may check in to the Hotel and use all the Hotel facilities, subject to any rules and restrictions in place at the Hotel in respect of the use of such facilities, including but not limited to opening times, supervision of children and infants etc… whilst the accommodation is being prepared.

6.4 Clients who are aware that they will be arriving at the Hotel before 3 PM local time should inform Reception prior to arrival, however, the Hotel cannot guarantee that bedrooms will be available at the time of arrival before 3 PM.

7. CANCELLATIONS, AMENDMENTS, AND NON-ARRIVALS
7.1 There is no charge, and any deposit paid will be returned, if a guaranteed reservation is canceled at any time up to 12 PM local time on the day that the Client is due to arrive at the Hotel, except to the extent that specific terms apply to a particular booking.

7.2 In the event of non-arrival or cancellation after 12 PM local time on the day that the Client is due to arrive at the Hotel and where the booking has been guaranteed, a charge equivalent to one night’s accommodation at the package rate at which the reservation was made will be levied. Normal terms of payment apply to these charges.

7.3 The Hotel reserves the right to offset any amount payable for such cancellation against the Client’s credit or debit card without prior notice or the approval of the Client, where applicable.

7.4 If the Hotel cancels before 12 noon local time on the scheduled day of arrival, the Hotel’s liability to the Client will be no greater than the amount paid by the Client in respect of the booking.

7.5 If the Hotel cancels the booking after 12 noon local time on the scheduled day of arrival, the Hotel’s liability will be limited to the charge for one night’s accommodation at the Hotel’s rate which applies at the time that the booking was made.

7.6 In the unlikely event that the Hotel does not, for any reason, have the required number and types of rooms available as per the booking, the Company reserves the right to relocate the Client to an alternative hotel of a similar standard in the same locality. The extra and reasonable accommodation expenses incurred for equivalent accommodation (for the first night only) shall at the Company’s discretion be paid by the Company. The acceptance of this alternative accommodation by the Client (which does not release the Client from its obligation to make payment to the Hotel in respect of the booking) shall be in lieu of all other liabilities or obligations which are hereby expressly excluded. The Client acknowledges that neither the Company nor the Hotel accept any liability for any loss or damage suffered by or caused to the Client in consequence of the relocation of the Client.

7.7 A cancellation number will be provided at the time of cancellation and this should be retained for future reference.​

8. PAYMENT
8.1 Settlement of the bill in full, less any advance payments, must be made prior to departure from the Hotel.

8.2 Upon arrival the Hotel reserves the right to request pre-authorisation of the Client’s credit or debit card or, where payment is to be by cash, request the client to place cash up to an amount of 1.5 times the room rate multiplied by the number of nights booked.

8.3 All major credit and debit cards are accepted. Personal cheques are not accepted. Company cheques are not accepted without prior clearance. Accounts may only be forwarded for payment on completion by the Client and formal acceptance by the Hotel of an application for credit facilities, which may be withdrawn at any time. Credit facilities are not offered to private individuals.

8.4 All sums are due for payment on presentation of the invoice. In the event of any query relating to the invoice, the Client must notify the Hotel within 7 days of the invoice date and the Client’s obligation to pay all outstanding balances immediately will not be affected.

8.5 The Hotel may charge interest at a rate of 4 percentage points per year above the Barclays Bank base rate on any outstanding balance before and after judgment.

9. CHILDREN
9.1 Children aged 15 years and under must be accompanied by a responsible adult at all times to ensure that the children’s behavior is appropriate for other guests within the Hotel.

9.2 At the discretion of the Hotel, children may be excluded from certain events or promotions where deemed unsuitable or inappropriate.

10. ROOMS FOR DISABLED GUESTS
10.1 A number of hotels offer modified facilities for use by Guests with disabilities. As needs do vary, we kindly ask guests or interested parties to first call us at the property. To review our official ADA Policy & Notice, please click here.

11. DOGS AND OTHER PETS
11.1 The hotel does not accept pets; should any guest/party contain and show valid and current documentation, certain instances or accommodations can be done (i.e.: an emotional support pet). For more information, call us at (561) 832-0094.

12. BEHAVIOR
12.1 The Hotel reserves the right to judge acceptable levels of noise or behavior of Clients, Guests or representatives, who must take all steps for corrective action as requested by the Hotel.

12.2 In the event of failure to comply with management requests, the Hotel may terminate the booking, stop any event immediately and/or ask the Client to vacate the Hotel premises immediately without being liable for any refund or compensation.

12.3 All bedrooms at this Hotel have been designated non-smoking. Should you choose to smoke in your room the Hotel reserves the right charge you £75.00 to cover the cost of cleaning the room and for the disruption caused.

13. RIGHT OF REFUSAL
13.1 The Hotel reserves the right to refuse a Client, Guest or representative entry and accommodation if, on arrival, management reasonably considers that the guest is under the influence of drink or drugs, is unsuitably dressed or is behaving in a threatening, abusive or otherwise unacceptable manner.

14. DISCRIMINATION
14.1 It is the policy of the Hotel not to discriminate on the grounds of race, color, nationality, religion, sex, marital status, age, ethnic origin or disability.

14.2 Clients, their employees, guests and all sub-contractors engaged by or on behalf of the Client are expected to adhere to this policy and the Hotel may, without incurring any liability to the Client, remove from the Hotel any person or persons offending against this policy.

15. COMMENTS AND COMPLAINTS
15.1 Any comments or complaint regarding the Hotel should be made to the General Manager at the time of visit so that the matter can be resolved immediately. Alternatively, email/call within 7 days to the Hotel’s General Manager.

16. STATUTORY REQUIREMENTS
16.1 The Hotel is subject to statutory controls, including those relating to fire, licensing, entertainment, health, hygiene and safety. These must be strictly observed by Clients, their guests, and representatives.

17. LIABILITY
17.1 Other than for death or personal injury caused by the negligence of the Hotel, the Hotel’s liability to the Client is limited to the price of the booking.

17.2 Unless the Hotel is liable under the above condition 18.1, the Client indemnifies the Hotel from and against any and all liability and any claims, proceedings or damages resulting or arising from the booking, event or function, the Client, guests or any outside contractors of the Client.

17.3 The Hotel will not be liable for failure to perform to the extent that the failure is caused by any factor beyond its reasonable control.

17.4 The Hotel does not accept any responsibility for the Client’s personal property nor those of its guests, employees, representatives, invitees or contractors including gifts, presents, seminar, conference, exhibition, or other corporate presentation material or such other items brought by the Client, its employees, Guests, representatives, invitees or contractors to the Hotel (cumulatively referred to as the “Client’s Property”). The Hotel may, at the request of the Client, provide personnel to assist in carrying, directing, placing, installing or setting up (as the case may be) the Client’s Property. The Hotel will not assume custody or control of such articles, which remain on Hotel premises at the owner’s risk. In such an instance, the Client acknowledges and accepts that the Client shall remain responsible for the Client’s Property and shall not hold the Hotel liable in any manner whatsoever.

17.5 The Client is responsible for any damage caused to the allocated rooms, its furnishings, utensils, fixtures and fittings and equipment in such rooms by any act, omission, default or neglect of the Client, its guests, employees, representatives, invitees or contractors and shall pay to the Hotel on demand the amount required to make good or remedy any such damage.

17.6 Clients should ensure that valuables are covered by the Client’s own insurance policy. The Hotel’s liability is limited to the terms of the Hotel Proprietors Act 1956, a copy of which is available at Reception in the Hotel.

17.7 Clients must report any loss of or damage to their property immediately on discovery to the Hotel’s Management and shall make themselves available to assist with any reports made by the Hotel to the police.

17.8 Clients shall not enter areas of the Hotel which are indicated as being closed to the public. The Hotel shall not be responsible for the death, personal injury or loss or damage to property suffered by a Client and their Guests in such areas.

18. THIRD PARTY LIABILITY
18.1 Neither the Hotel, the Company accept any liability for services rendered by third parties to Clients notwithstanding that such services may be arranged by the Hotel or the Company.

18.2 Any claim, demand, charge, suit or damages which may be incurred by the Client or their Guests (or any person claiming thereunder) shall be made directly with such third parties and the Hotel shall render all reasonable assistance in this regard.

19. INSURANCE
19.1 The Client is recommended to have and is responsible for insurance to cover cancellation, curtailment, and loss of baggage, personal effects, and money.

20. DATA PROTECTION
21.1 The information provided by the Client may be processed by the Company, and/or the Hotel for the purposes it has notified to the Data Protection Registrar. By confirming the booking, the Client consents to this processing of the information.

21.2 View full details of our Privacy Policy

22. DISPUTE
22.1 These terms will be construed in accordance with English law and the Hotel and the Client submit to the non-exclusive jurisdiction of the English courts.

23. INTERNET FACILITIES
23.1 Internet facilities are provided by third-party providers. Where these facilities are available in Hotel, the Client acknowledges that there may be disruption to the connection without prior notice and the Hotel shall not be liable whatsoever for such disruption. The Client further undertakes not to use the facility for any fraudulent purpose or in connection with any criminal offense and in contravention of any license and will indemnify the Hotel and the Company against any claim, demand, suit, proceeding or prosecution arising therefrom.

24. WEBSITE INFORMATION
24.1 Hotel Biba cannot accept responsibility for any errors or omissions and reserve the right to cancel, amend or vary the arrangements featured on the site without notice.

25. ACCESSIBILITY
25.1 Hotel Biba is committed to improving accessibility for all customers within our hotel and users of our Internet site. The company undertakes where possible to make all properties “reasonably compliant” with the requirements of the Disability Discrimination Act 1995.

If you require more information on disabled rooms at our hotels, please contact the hotel directly. To learn more, read our official ADA Policy & Notice here.

26. COPYRIGHT
26.1 The content of each page of this Internet site is the property of Hotel Biba.

No part of our internet site may be reproduced, displayed or republished in any form without prior consent, except that permission is granted to a user to print or photocopy individual articles or entire pages from our Internet site, provided that this is for personal use only.

Should you require any further information or permission to use anything contained in this site, please contact the General Manager at Hotel Biba by e-mail gm@hotelbiba.com.

The information contained in this Internet site is provided in good faith. The use of any information from this site is entirely at the risk of the user. Hotel Biba will not be liable for any costs, losses, expenses or damages (whether direct or indirect, special, economic or financial) that may be incurred through the use of any information contained in this Internet site or in any other Internet site linked from it.

27. INTERNET SITE SECURITY
27.1 Booking online through our website (www.hotelbiba.com) is safe. Security of our site is paramount and we have invested a great deal of time and money to ensure you can have the peace of mind that your details are secure. Our online reservation system is secure and your credit card information will be encrypted. You can make a reservation directly through our website via clicking the “Reservations” menu item at the top of the page. You will be directed to one of our vendors, The Booking Button, where you can easily make a reservation with us. Simply place the necessary information, such as check-in/out dates and number of guests, and the Hotel Biba’s Availablity will be presented. Should any issues arise, please call us directly at 561-832-0094.